Black Pug Tutorials

How to Use the Black Pug Event Registration System

The tutorials below can help you navigate the Black Pug system used to create and manage your Pacific Skyline Council event registrations. Black Pug is a third-party provider that allows Scouting America councils to manage event registrations and facility reservations. Automated notifications, such as event reminders, sent through the Black Pug platform will come from 247scouting.com.

Setting Up an Account

By creating a Black Pug account, you will be able to save your activity data and register more quickly. If you are a Committee Chair, register with the email address on file in my.scouting.org so that it automatically syncs your unit and allows you to access your unit's roster.

Click here to create an account or log into your existing Black Pug account. This account is not tied to your my.scouting or Scoutbook login credentials. We cannot reset your Black Pug account password.

Accessing Your Unit Roster

Once a month we update the Pacific Skyline Council membership roster in Black Pug to assist you in registering on behalf of your unit and to validate that participants' memberships are current and in the correct unit.

Using the roster function allows you to register without typing in the full details for youth and adult participants who are registered in your unit. Anyone in your unit with roster access will be able to see the roster and use it when registering.

We cannot update rosters for out of council units.

Registering For Events

These videos will help you understand the main registration page to help you find the information you need, learn how to update participant information, and complete the checkout step.

You must complete the checkout step in order to secure a spot, even if no fees are due. If a participant is added, but the checkout step is not completed, the person is not confirmed to attend and someone else can book that spot.

Parent Portal for Camp Oljato Leaders & Parents

All troops registered for Camp Oljato have the option to enable the Parent Portal. Using the Parent Portal is a troop-level decision.

The Parent Portal allows parents to make payments for their Scouts (or themselves) directly. Troops that enable the Parent Portal can also choose to allow parents to update their Scout's merit badge class schedule.

There are two videos, one for leaders to help set up the Parent Portal and one for parents to learn how to use it.

The Parent Portal is not enabled for other Pacific Skyline Council events.

Adding Participants and Changing Participant Types

If you need to add another participant to your registration or change a participant type (from a youth to adult, for example), you can do that in your registration. Click the Additional Actions dropdown menu found in the Registration Contact section.

You will need to do this before registration for the event closes. Typically, these changes cannot be made after that date.

Selecting and Changing Participant Classes

For Merit Badge Midway events, Camp Oljato, and University of Scouting you will need to enroll in classes.

In your registration, click the Update Information button for the participant. Click the Select Classes button on the pop-up window.

To add a class to the participant's schedule, click a class from the right side of the screen (Available Classes) to add it to the participant's schedule on the left side of the screen.

To remove a class from a participant's schedule, click the class on the left side of the screen ([Name's] Classes). The right side of the screen will now show classes to choose for that period.

Class enrollment and removal happens in real-time. There are no waitlists for classes; however, you can view real-time class enrollment in the Class Attendee Counts report found in the Attachments section of the event's registration page.

You can typically edit a participant's class schedule until the registration closes for the event.

Camp Oljato Unit Deposit and Confirming Counts

Camp Oljato requires a Unit Deposit when registering for summer camp before the first per-person payment is due.*

Troops will pay a deposit to secure their week at camp and estimate the number of youth and adult campers they expect to attend. This deposit is applied to the troop's overall balance due.

When the first per-person payment is due, the Registration Contact must review the number of youth and adult campers, make any adjustments needed, and then click the Confirm Counts button. You cannot move forward with your registration or payment until this step is completed. You will be required to pay the per-person deposit for each person included in your youth and adult total.

Early registration discounts cannot be applied until the Confirm Counts step is completed. These discounts will be applied by the Council office before the next per-person deposit is due.

*Once the first per-person payment is due, a Unit Deposit is no longer collected. New registrations are required to pay the per-person deposits at time of registration.

Changing Participant Information

If you need to change participant details, you can do that in your registration. Once you access your registration, click the Update Information button for each person whose registration form you need to edit.

You will need to do this before registration for the event closes. Typically these changes cannot be made after that date.

Using Unallocated Funds for Camp Oljato

If you have made a payment for Camp Oljato but the funds were not allocated to specific participants, you will have Unallocated Credit. This amount is credited toward your overall balance due, but will need to be allocated to specific Scouts and leaders.

Use the button that says Allocate $XX payment, found below the fee summary section on the right sidebar, to allocate funds to pay the fees for specific participants on your roster.

Scouts will not be able to register for merit badge classes unless they have the minimum amount due allocated to them. Scouts must be paid to the current fee schedule at the time of class sign up.

Accessing Reports

To access reports associated with your event registration, including Camp Oljato merit badge completions, you'll need to access your registration, then click the Reports tab.

You will only be able to access reports if your registration's balance is paid in full. If you have a balance due, reports will not be available until the outstanding fees have been paid or any discrepancies have been resolved.

Reports include:

Invoice
Participant roster
Participant schedule and prerequisites
Camp Oljato merit badge class completions, including Scoutbook Import file

Cancelling Registrations or Participants

Parents and leaders are not able to cancel registrations or individual participants. You must contact the council to make any cancellations. Refunds will be provided in accordance with our refund policy.

Click here to view our standard refund policy. Note that some events, such as Camp Oljato and Wood Badge, have program-specific refund policies that differ from the standard council refund policy.

Contact our Council Registrar for assistance with cancellations.